HFM BOCES has an immediate, full-time, 12-month opening for an Account Clerk/Typist for our Adult Literacy and Corrections Education program.

Distinguishing Features of the Class:

The work involves the performance of standard account-keeping practices in maintaining and checking financial accounts and records. The incumbent works under direct supervision on routine assignments which are done in accordance with defined procedures; detailed instructions are provided for new or unusual assignments. The work is reviewed by observation, cross-checks or by immediate supervisor and by other steps in the account-keeping process. This position differs from Senior Account Clerk by virtue of the limited complexity of the work and lack of supervisory responsibility. This class is similar to Account Clerk, but differs in that an Account Clerk/Typist spends a substantial amount of time operating an alphanumeric keyboard. Does related work as required.

Typical work activities:

• Manipulates an alphanumeric keyboard to produce correspondence, documents, records, reports and other written material;
• Reviews a variety of documents such as claims forms, vouchers, bills, purchase orders, to determine eligibility for payment or to verify accuracy of payment made, according to defined procedures and policies;
• Verifies all calculations and codes on documents;
• Posts figures to appropriate accounts either manually or through a computer, verifying all data entered;
• Reconciles all entries, both debits and credits;
• Prepares simple financial or statistical reports from data entered, including status of accounts, current balances, cash received or paid;
• May compile payroll data, prepares and check payrolls;
• Produces data needed for State and Federal reimbursement claims;
• Types forms, form letters, transcripts, invoices, vouchers, records, payrolls, reports, letters, memoranda;
• Receives cash payments, issues receipts, prepares checks for disbursement, deposits funds into appropriate accounts, prepares reconciliation of balances and posts balances to appropriate account ledgers;
• May make bank deposits;
• Contacts clients, vendors, etc. to obtain additional information;
• Provides routine information orally or in writing in response to inquiries or financial records;
• Files and maintains all related records as records related to processing or payrolls, invoices, vouchers, bills, and correspondence;
• Receives, balances and audits simple payroll time records;
• Processes data either for computer or other records;

The above examples of duties are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position.

Full performance, knowledge, skills, abilities, and personal characteristics:

• Working knowledge of modern methods of keeping and reviewing financial account and records including financial software;
• Working knowledge of office terminology, procedures and equipment;
• Working knowledge of business English;
• Working knowledge of alphanumeric keyboard;
• Skill in the operation of a keyboard;
• Ability to understand and follow oral and written instructions;
• Ability to make arithmetical computations rapidly and accurately;
• Ability to write legibly;
• Ability to operate a personal computer and utilize common office software programs including word processing, spreadsheet or data-bases;
• Ability to get along well with others;
• Clerical aptitude;
• Mental alertness;
• Neatness;
• A high degree of accuracy;
• Integrity;
• Tact and courtesy.

HFM BOCES Adirondack Academy (Alternative Education) has an immediate, full-time, 12-month opening for a Senior Typist.  

Distinguishing Features of the Class:

The work involves the responsibility for independently performing complex clerical operations and administrative support tasks. Incumbents spend a substantial amount of time operating a personal computer and the rest of the time on routine administrative tasks to ensure the efficient workflow of the office. The work also involves responsibility for the entry and retrieval of information using software on a computer and using a computer to produce printed material such as letters, memoranda and forms. Incumbents work under general supervision receiving detailed instructions only where policies have not been determined. This class differs from that of Typist by the increased time spent on operating software and the more limited scope of duties and decision-making responsibilities. In the county service, this employee is primarily involved in overseeing a complex clerical procedure, which may involve steady or recurring supervisory responsibilities. Does related work as required.

TYPICAL WORK ACTIVITIES (Illustrative but not exhaustive):

• Establishes and implements office procedures and maintains efficient work flow;
• Prepares correspondence, documents, records and other written material in final or draft form using computer software from handwritten, rough drafts, marked copy, oral recordings or data from various equipment as the source material;
• Composes and prepares correspondence on matters where policies and procedures are well defined;
• Maintains and updates database/spreadsheet records on a personal computer;
• Reviews accounts, reports and other documents for completeness, accuracy and conformity with established procedures;
• Screens callers or visitors to determine the nature of the inquiry and refers to appropriate party or office and answers inquiries as appropriate;
• Schedules conferences, meetings and makes travel arrangements;
• Prepares and maintains agency payroll, personnel, attendance or other related records;
• Transmits instructions from supervisor to appropriate staff and follows up to see that instructions are followed and deadlines are met;
• Monitors and tracks status of various program activities;
• Establishes and maintains confidential and general office files;
• Explains established program policies and procedures to the general public/clients and obtains routine information for program purposes;
• Collects and gathers information to be used as a basis for reports and memoranda and prepares summaries;
• May supervise and participate in the typing, issuing and recording of applications, licenses and permits;
• May monitor expenditures to maintain budgetary controls;
• May order supplies and materials;
• May act as Secretary to a public official.

School Secretary

• Acts as secretary to a school principal or other school administrators, including receiving callers, making appointments and referrals;
• Arranges meetings and conferences between students, parents, teachers;
• Answers oral and written requests for information requiring good knowledge of procedures and regulations;
• Prepares and forwards attendance and census reports;
• Orders, receives, counts, records and forwards supplies;
• Opens and distributes mail for school staff;
• Receives records for newly registered students and forwards records for students who are leaving the school or system;
• Prepares and distributes pupil absentee lists;
• Provides passes for and records pupils' tardiness;
• Maintains and processes student records;
• Receives, stores and distributes books and school and office supplies;
• Compiles, summarizes and forwards requisitions for teachers, custodial and office supplies to central office;
• Prepares accident reports;
• Assists in the preparation of budget requests;
• Administers and accounts for petty cash;
• Maintains or supervises the maintenance of office files and records;
• Prepares and explains teachers' schedules to substitutes;
• Operates office machines, such as ditto, Xerox, mimeograph, etc.;
• Compiles data and may enter information on a personal computer;
• Types letters, memoranda and similar materials for principal and teachers;
• May render first aid to students in absence of School Nurse;
• May independently answer routine correspondence;
• May be assigned to assist a teacher on an occasional basis;
• May function as a Parent Activity Coordinator

The above examples of duties are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

HFM BOCES Special Education has an immediate, full-time, 12-month opening for a Senior Typist.  

Distinguishing Features of the Class:

The work involves the responsibility for independently performing complex clerical operations and administrative support tasks. Incumbents spend a substantial amount of time operating a personal computer and the rest of the time on routine administrative tasks to ensure the efficient workflow of the office. The work also involves responsibility for the entry and retrieval of information using software on a computer and using a computer to produce printed material such as letters, memoranda and forms. Incumbents work under general supervision receiving detailed instructions only where policies have not been determined. This class differs from that of Typist by the increased time spent on operating software and the more limited scope of duties and decision-making responsibilities. In the county service, this employee is primarily involved in overseeing a complex clerical procedure, which may involve steady or recurring supervisory responsibilities. Does related work as required.

TYPICAL WORK ACTIVITIES (Illustrative but not exhaustive):

• Establishes and implements office procedures and maintains efficient work flow;
• Prepares correspondence, documents, records and other written material in final or draft form using computer software from handwritten, rough drafts, marked copy, oral recordings or data from various equipment as the source material;
• Composes and prepares correspondence on matters where policies and procedures are well defined;
• Maintains and updates database/spreadsheet records on a personal computer;
• Reviews accounts, reports and other documents for completeness, accuracy and conformity with established procedures;
• Screens callers or visitors to determine the nature of the inquiry and refers to appropriate party or office and answers inquiries as appropriate;
• Schedules conferences, meetings and makes travel arrangements;
• Prepares and maintains agency payroll, personnel, attendance or other related records;
• Transmits instructions from supervisor to appropriate staff and follows up to see that instructions are followed and deadlines are met;
• Monitors and tracks status of various program activities;
• Establishes and maintains confidential and general office files;
• Explains established program policies and procedures to the general public/clients and obtains routine information for program purposes;
• Collects and gathers information to be used as a basis for reports and memoranda and prepares summaries;
• May supervise and participate in the typing, issuing and recording of applications, licenses and permits;
• May monitor expenditures to maintain budgetary controls;
• May order supplies and materials;
• May act as Secretary to a public official.

School Secretary

• Acts as secretary to a school principal or other school administrators, including receiving callers, making appointments and referrals;
• Arranges meetings and conferences between students, parents, teachers;
• Answers oral and written requests for information requiring good knowledge of procedures and regulations;
• Prepares and forwards attendance and census reports;
• Orders, receives, counts, records and forwards supplies;
• Opens and distributes mail for school staff;
• Receives records for newly registered students and forwards records for students who are leaving the school or system;
• Prepares and distributes pupil absentee lists;
• Provides passes for and records pupils' tardiness;
• Maintains and processes student records;
• Receives, stores and distributes books and school and office supplies;
• Compiles, summarizes and forwards requisitions for teachers, custodial and office supplies to central office;
• Prepares accident reports;
• Assists in the preparation of budget requests;
• Administers and accounts for petty cash;
• Maintains or supervises the maintenance of office files and records;
• Prepares and explains teachers' schedules to substitutes;
• Operates office machines, such as ditto, Xerox, mimeograph, etc.;
• Compiles data and may enter information on a personal computer;
• Types letters, memoranda and similar materials for principal and teachers;
• May render first aid to students in absence of School Nurse;
• May independently answer routine correspondence;
• May be assigned to assist a teacher on an occasional basis;
• May function as a Parent Activity Coordinator

The above examples of duties are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

HFM BOCES Special Education has an immediate, full-time, 12-month opening for a Senior Typist.  

Distinguishing Features of the Class:

The work involves the responsibility for independently performing complex clerical operations and administrative support tasks. Incumbents spend a substantial amount of time operating a personal computer and the rest of the time on routine administrative tasks to ensure the efficient workflow of the office. The work also involves responsibility for the entry and retrieval of information using software on a computer and using a computer to produce printed material such as letters, memoranda and forms. Incumbents work under general supervision receiving detailed instructions only where policies have not been determined. This class differs from that of Typist by the increased time spent on operating software and the more limited scope of duties and decision-making responsibilities. In the county service, this employee is primarily involved in overseeing a complex clerical procedure, which may involve steady or recurring supervisory responsibilities. Does related work as required.

TYPICAL WORK ACTIVITIES (Illustrative but not exhaustive):

• Establishes and implements office procedures and maintains efficient work flow;
• Prepares correspondence, documents, records and other written material in final or draft form using computer software from handwritten, rough drafts, marked copy, oral recordings or data from various equipment as the source material;
• Composes and prepares correspondence on matters where policies and procedures are well defined;
• Maintains and updates database/spreadsheet records on a personal computer;
• Reviews accounts, reports and other documents for completeness, accuracy and conformity with established procedures;
• Screens callers or visitors to determine the nature of the inquiry and refers to appropriate party or office and answers inquiries as appropriate;
• Schedules conferences, meetings and makes travel arrangements;
• Prepares and maintains agency payroll, personnel, attendance or other related records;
• Transmits instructions from supervisor to appropriate staff and follows up to see that instructions are followed and deadlines are met;
• Monitors and tracks status of various program activities;
• Establishes and maintains confidential and general office files;
• Explains established program policies and procedures to the general public/clients and obtains routine information for program purposes;
• Collects and gathers information to be used as a basis for reports and memoranda and prepares summaries;
• May supervise and participate in the typing, issuing and recording of applications, licenses and permits;
• May monitor expenditures to maintain budgetary controls;
• May order supplies and materials;
• May act as Secretary to a public official.

School Secretary

• Acts as secretary to a school principal or other school administrators, including receiving callers, making appointments and referrals;
• Arranges meetings and conferences between students, parents, teachers;
• Answers oral and written requests for information requiring good knowledge of procedures and regulations;
• Prepares and forwards attendance and census reports;
• Orders, receives, counts, records and forwards supplies;
• Opens and distributes mail for school staff;
• Receives records for newly registered students and forwards records for students who are leaving the school or system;
• Prepares and distributes pupil absentee lists;
• Provides passes for and records pupils' tardiness;
• Maintains and processes student records;
• Receives, stores and distributes books and school and office supplies;
• Compiles, summarizes and forwards requisitions for teachers, custodial and office supplies to central office;
• Prepares accident reports;
• Assists in the preparation of budget requests;
• Administers and accounts for petty cash;
• Maintains or supervises the maintenance of office files and records;
• Prepares and explains teachers' schedules to substitutes;
• Operates office machines, such as ditto, Xerox, mimeograph, etc.;
• Compiles data and may enter information on a personal computer;
• Types letters, memoranda and similar materials for principal and teachers;
• May render first aid to students in absence of School Nurse;
• May independently answer routine correspondence;
• May be assigned to assist a teacher on an occasional basis;
• May function as a Parent Activity Coordinator

The above examples of duties are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

HFM BOCES accepting applications for a, full-time, Senior Account Clerk in the Business Office at the Main Campus of HFM BOCES in Johnstown, NY.

Distinguishing Features of the Class:

The work involves the responsibility for independently performing and/or supervising the maintenance and review of financial accounts and records. The incumbent generally follows a prescribed routine in the performance of accounting duties, however, the work may require decision making as to the methods used and the classification of records and accounts. This position differs from Account Clerk in that the duties are more complex, the level of responsibility is higher and the incumbents may supervise a small number of clerical staff. Does related work as required.

TYPICAL WORK ACTIVITIES (Illustrative but not exhaustive): 

• Reviews a variety of more complex financial documents, classifies them and distributes items into a variety of accounts according to prescribed procedures and policies;
• Posts figures to appropriate accounts, makes all necessary adjustments in balances and verifies and reconciles balances;
• Renews status of accounts as adjustments are made and takes appropriate action as authorizing payment, issuing checks or preparing bills;
• Tracks, audits and monitors a variety of accounts and verifies that adjustments are made to correct allocations;
• Prepares more complex financial or statistical summary reports;
• Checks for accuracy of computations and completeness or supervises the preparation of daily, weekly and monthly reports which are compiled into summary reports or claims for Federal or State reimbursements;
• Types accounting and financial statements, payrolls, statistical tabulations and data, form letters, memoranda, vouchers, reports, requisitions and other material from rough draft or from data which is personally developed using a keyboard, word processor or personal computer;
• Prepares funds for deposit into book accounts, reconciles accounts and prepares reports from the information;
• Contacts clients, vendors or other agencies to obtain additional information;
• Provides information orally or in writing in response to inquiries on status of accounts; 
• Processes, sorts, indexes, records and files a variety of control records and reports;
• Operates calculator, computer terminal, check writing machines and other related office  equipment;
• Does more complex payroll transactions or may do payroll for entire department and prepares related reports;
• May assist in the preparation of figures and reports for use in budget preparation;
• May administer employee health and dental benefit plans;
• May supervise employees by assigning and reviewing completed work and instructing employees in specialized account keeping activities. 

The above examples of duties are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: 

• Good knowledge of modern methods of keeping and reviewing financial accounts and records, including computer financial software;
• Good knowledge of office terminology, procedures and equipment;
• Good knowledge of business arithmetic and English;
• Ability to understand and carry out oral and written directions;
• Ability to plan, assign and supervise the work of account keeping and clerical staff;
• Ability to make more difficult arithmetic computations involving fractions, decimals and percentages accurately;
• Ability to analyze and organize data and prepare records and reports;
• Ability to operate a personal computer and utilize common office software programs including word processing, spreadsheet and data bases;
• Ability to develop effective working relationships and work diplomatically with the public;
• Ability to write legibly;
• Clerical aptitude;
• Mental alertness;
• High degree of accuracy; 
• Tact;
• Courtesy;
• Integrity and good judgment.