HFM BOCES accepting applications for a, full-time, Senior Account Clerk in the Business Office at the Main Campus of HFM BOCES in Johnstown, NY.
Distinguishing Features of the Class:
The work involves the responsibility for independently performing and/or supervising the maintenance and review of financial accounts and records. The incumbent generally follows a prescribed routine in the performance of accounting duties, however, the work may require decision making as to the methods used and the classification of records and accounts. This position differs from Account Clerk in that the duties are more complex, the level of responsibility is higher and the incumbents may supervise a small number of clerical staff. Does related work as required.
TYPICAL WORK ACTIVITIES (Illustrative but not exhaustive):
- Reviews a variety of more complex financial documents, classifies them and distributes items into a variety of accounts according to prescribed procedures and policies;
- Posts figures to appropriate accounts, makes all necessary adjustments in balances and verifies and reconciles balances;
- Renews status of accounts as adjustments are made and takes appropriate action as authorizing payment, issuing checks or preparing bills;
- Tracks, audits and monitors a variety of accounts and verifies that adjustments are made to correct allocations;
- Prepares more complex financial or statistical summary reports;
- Checks for accuracy of computations and completeness or supervises the preparation of daily, weekly and monthly reports which are compiled into summary reports or claims for Federal or State reimbursements;
- Types accounting and financial statements, payrolls, statistical tabulations and data, form letters, memoranda, vouchers, reports, requisitions and other material from rough draft or from data which is personally developed using a keyboard, word processor or personal computer;
- Prepares funds for deposit into book accounts, reconciles accounts and prepares reports from the information;
- Contacts clients, vendors or other agencies to obtain additional information;
- Provides information orally or in writing in response to inquiries on status of accounts;
- Processes, sorts, indexes, records and files a variety of control records and reports;
- Operates calculator, computer terminal, check writing machines and other related office equipment;
- Does more complex payroll transactions or may do payroll for entire department and prepares related reports;
- May assist in the preparation of figures and reports for use in budget preparation;
- May administer employee health and dental benefit plans;
- May supervise employees by assigning and reviewing completed work and instructing employees in specialized account keeping activities.
The above examples of duties are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:
- Good knowledge of modern methods of keeping and reviewing financial accounts and records, including computer financial software;
- Good knowledge of office terminology, procedures and equipment;
- Good knowledge of business arithmetic and English;
- Ability to understand and carry out oral and written directions;
- Ability to plan, assign and supervise the work of account keeping and clerical staff;
- Ability to make more difficult arithmetic computations involving fractions, decimals and percentages accurately;
- Ability to analyze and organize data and prepare records and reports;
- Ability to operate a personal computer and utilize common office software programs including word processing, spreadsheet and data bases;
- Ability to develop effective working relationships and work diplomatically with the public;
- Ability to write legibly;
- Clerical aptitude;
- Mental alertness;
- High degree of accuracy;
- Tact;
- Courtesy;
- Integrity and good judgment.
Minimum Qualifications
Graduation from high school, possession of a high school equivalency diploma, or a high school individual education plan diploma and either:
A) Completion of 60 credit hours at a New York State registered or regionally accredited college or university which must have included at least 12 credit hours in accounting or bookkeeping and one year of experience maintaining financial accounts and records; Or
B) Three years of experience maintaining financial accounts and records; Or
C) An equivalent combination of training and experience as defined by the limits of (A) and (B) above.
Special Requirements
None
Fulton County Civil Service
This is a Competitive Civil Service position. The appointed applicant, if not on the current Fulton County Senior Account Clerk list of eligibles, will be required to take the related civil service exam when offered and be reachable on the civil service list once it is established in order to maintain the appointment. Applicants must be a resident of Hamilton, Fulton or Montgomery County in order to be considered for this position.
TEACH Clearance
Per Regulations of the Commissioner of Education, to be employed in a position designated by a school district or BOCES as involving direct contact with students, a clearance for employment from the State Education Department is required. Formal job offer/selection is contingent on ability to obtain a fingerprint security clearance through the TEACH system prior to working. For more information: http://www.highered.nysed.gov/tsei/ospra/.
Equal Opportunity / Non-Discrimination
HFM BOCES is committed to equal opportunity in educational programs, admissions and employment. HFM BOCES does not discriminate on the basis of an individual’s actual or perceived race, color, religion, religious practice, national origin, ethnic group, sex, gender identity, sexual orientation, political affiliation, age, marital status, military status, veteran status, disability, weight or any other basis prohibited by New York state and/or federal non-discrimination laws in its programs and activities, including admissions and employment, and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the BOCES non-discrimination policies should be directed to Dr. Aaron Bochniak (abochniak@hfmboces.org), Assistant Superintendent for BOCES Operations and Component District Services, (518) 736-4305, HFM BOCES, 2755 State Highway 67, Johnstown, NY 12095. Inquiries may also be addressed to the Office for Civil Rights at the US Department of Education, 32 Old Slip, 26th Floor, New York, NY 10005, 646-428-3800, OCR.NewYork@ed.gov. (Revised 9/2020).