HFM BOCES has an immediate, full-time, 12-month opening for an Account Clerk/Typist for our Adult Literacy and Corrections Education program.
Distinguishing Features of the Class:
The work involves the performance of standard account-keeping practices in maintaining and checking financial accounts and records. The incumbent works under direct supervision on routine assignments which are done in accordance with defined procedures; detailed instructions are provided for new or unusual assignments. The work is reviewed by observation, cross-checks or by immediate supervisor and by other steps in the account-keeping process. This position differs from Senior Account Clerk by virtue of the limited complexity of the work and lack of supervisory responsibility. This class is similar to Account Clerk, but differs in that an Account Clerk/Typist spends a substantial amount of time operating an alphanumeric keyboard. Does related work as required.
Typical work activities:
- Manipulates an alphanumeric keyboard to produce correspondence, documents, records, reports and other written material;
- Reviews a variety of documents such as claims forms, vouchers, bills, purchase orders, to determine eligibility for payment or to verify accuracy of payment made, according to defined procedures and policies;
- Verifies all calculations and codes on documents;
- Posts figures to appropriate accounts either manually or through a computer, verifying all data entered;
- Reconciles all entries, both debits and credits;
- Prepares simple financial or statistical reports from data entered, including status of accounts, current balances, cash received or paid;
- May compile payroll data, prepares and check payrolls;
- Produces data needed for State and Federal reimbursement claims;
- Types forms, form letters, transcripts, invoices, vouchers, records, payrolls, reports, letters, memoranda;
- Receives cash payments, issues receipts, prepares checks for disbursement, deposits funds into appropriate accounts, prepares reconciliation of balances and posts balances to appropriate account ledgers;
- May make bank deposits;
- Contacts clients, vendors, etc. to obtain additional information;
- Provides routine information orally or in writing in response to inquiries or financial records;
- Files and maintains all related records as records related to processing or payrolls, invoices, vouchers, bills, and correspondence;
- Receives, balances and audits simple payroll time records;
- Processes data either for computer or other records;
The above examples of duties are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position.
Full performance, knowledge, skills, abilities, and personal characteristics:
- Working knowledge of modern methods of keeping and reviewing financial account and records including financial software;
- Working knowledge of office terminology, procedures and equipment;
- Working knowledge of business English;
- Working knowledge of alphanumeric keyboard;
- Skill in the operation of a keyboard;
- Ability to understand and follow oral and written instructions;
- Ability to make arithmetical computations rapidly and accurately;
- Ability to write legibly;
- Ability to operate a personal computer and utilize common office software programs including word processing, spreadsheet or data-bases;
- Ability to get along well with others;
- Clerical aptitude;
- Mental alertness;
- Neatness;
- A high degree of accuracy;
- Integrity;
- Tact and courtesy.
Minimum Qualifications
Graduation from high school, possession of a high school equivalency diploma, or a high school individual education plan diploma, and:
- Completion of 30 credit hours at a New York State registered or regional accredited college or university which must include a minimum of six credit hours in accounting or bookkeeping and a course in typing, keyboarding or word processing; OR
- One year of experience maintaining financial accounts and records which shall have involved typing; OR
- An equivalent combination of training and experience as defined by the limits of (A) and (B) above
Special Requirements
None
Fulton County Civil Service
This is a Competitive Civil Service position. The appointed applicant, if not on the current Fulton County Account Clerk/Typist list of eligibles, will be required to take the related civil service exam when offered and be reachable on the civil service list once it is established in order to maintain the appointment. Applicants must be a resident of Hamilton, Fulton or Montgomery County in order to be considered for this position.
TEACH Clearance
Per Regulations of the Commissioner of Education, to be employed in a position designated by a school district or BOCES as involving direct contact with students, a clearance for employment from the State Education Department is required. Formal job offer/selection is contingent on ability to obtain a fingerprint security clearance through the TEACH system prior to working. For more information: http://www.highered.nysed.gov/tsei/ospra/.
Equal Opportunity / Non-Discrimination
HFM BOCES is committed to equal opportunity in educational programs, admissions and employment. HFM BOCES does not discriminate on the basis of an individual’s actual or perceived race, color, religion, religious practice, national origin, ethnic group, sex, gender identity, sexual orientation, political affiliation, age, marital status, military status, veteran status, disability, weight or any other basis prohibited by New York state and/or federal non-discrimination laws in its programs and activities, including admissions and employment, and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the BOCES non-discrimination policies should be directed to Dr. Aaron Bochniak (abochniak@hfmboces.org), Assistant Superintendent for BOCES Operations and Component District Services, (518) 736-4305, HFM BOCES, 2755 State Highway 67, Johnstown, NY 12095. Inquiries may also be addressed to the Office for Civil Rights at the US Department of Education, 32 Old Slip, 26th Floor, New York, NY 10005, 646-428-3800, OCR.NewYork@ed.gov. (Revised 9/2020)